What to Include in an Office Cleaning Quote Request

Two cleaning proposals can have similar prices and very different scopes. Before requesting quotes, describe the space and the work you expect. A clear brief makes proposals easier to compare and gives the cleaning team a better starting point.

Describe the Space

List the approximate floor area, number of floors, restrooms, kitchens or break rooms, meeting rooms, and shared work areas. Note the flooring in each area and whether occupancy changes during the week. Flag any spaces that require special authorization or must remain untouched.

Separate Tasks From Frequency

Write down the tasks you want included, then discuss how often each is needed. Waste removal, restroom cleaning, floor care, and kitchen surfaces may follow different schedules. Ask whether interior glass, appliance interiors, carpet extraction, or periodic deep cleaning are included or quoted separately. Do not assume an item is covered simply because the proposal says "office cleaning."

Explain Access and Supplies

Clarify preferred service hours, building access, alarm procedures, parking, and who will handle lockup. Ask who supplies cleaning products, equipment, liners, and restroom consumables. Keep keys and security instructions out of public forms; arrange a secure handoff after choosing a provider.

Agree on a Quality Check

Choose a primary contact and a process for reporting missed items. Ask how changes in scope are approved and how the team records completed work. A written checklist helps both sides distinguish an overlooked task from something that was never included.

Compare Like With Like

Review scope, visit frequency, exclusions, scheduling, and any cancellation terms alongside price. For Timothy's Maids, use the website's commercial inquiry form to start a conversation about your property and request an appropriate scope of work.